Privacy and cookies policy
- Introduction
1.1 We are committed to safeguarding the privacy of the users of the Rosebird Community Hall; in this policy we explain how we will handle your personal data.
1.2 By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.
1.3 Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications and limit the publication of your information. You can access the privacy controls via https://www.rosebirdcommunityhall.org.
- How we use your personal data
2.1 In this Section 2 we have set out:
(a) the general categories of personal data that we may process;
(b) the purposes for which we may process personal data; and
(c) the legal bases of the processing.
2.2 We do not process data about your use of our website and services (“usage data“), nor do we use track your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, or information about the timing, frequency and pattern of your service use.
2.4 We may process your information included in your personal profile on our website (“profile data“). The profile data may include your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details. The profile data may be processed for the purposes of enabling and monitoring your use of our website and services such as bookings. The legal basis for this processing is consent.
2.5 We may process information that you post for publication on our website or through our services (“publication data“). The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is consent.
2.6 We may process information contained in any enquiry you submit to us regarding bookings and Hall availability (“enquiry data“).
2.7 We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data“). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is consent.
2.8 We may process information contained in or relating to any communication that you send to us (“correspondence data“). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.
2.9 Please do not supply any other person’s personal data to us, unless we prompt you to do so.
2.10 You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
- Retaining and deleting personal data
3.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
3.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
3.3 We will retain and delete your personal data as follows:
(a) Your name, phone number you supply via our website for booking enquiries will be retained for 12 months following the booking request, at the end of which period it will be deleted from our systems.
(b) Notwithstanding the other provisions of this Section 3, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
- Amendments
4.1 We may update this policy from time to time by publishing a new version on our website.
4.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
4.3 We may notify you of changes to this policy by email or through the private messaging system on our website.
- Your rights
5.1 You may instruct us to provide you with any personal information we hold about you; please bear in mind we are all volunteers so it may take up to 2 weeks to supply you the information.
5.2 We may withhold personal information that you request to the extent permitted by law.
- Updating information
6.1 Please let us know if the personal information that we hold about you needs to be corrected or updated.
- About cookies
7.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
7.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
7.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
- Our details
8.1 This website is owned and operated by Rosebird Community Hall, a group of local volunteers in Stratford-upon-Avon, GB.
8.2 The Hall is located at : The Rosebird Centre, Shipston Road, Stratford-upon-Avon, Warwickshire, CV37 8LU
8.3 You can contact us:
(a) by post, using the postal address (given above);
(b) by email: rosebirdcommunityhall@nullgmail.com